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Pine Glen PTO Bylaws
ARTICLE I: NAME
The name of this organization is the Pine Glen Parent Teacher
Organization of Burlington, Massachusetts. It is a local PTO organized
by the parents and teachers of Pine Glen School.
The Pine Glen PTO will serve as a subcommittee of the Burlington
Parent Teacher Organization.
ARTICLE II: Purposes
Section 1: The objectives of the PTO are:
To promote the welfare of children in home, school,
and community.
To contribute to the enrichment of family life.
To support policies for the care and protection
of children.
To bring into closer relation the home and the school,
so that parents and teachers may cooperate in the education of
children.
To develop between educators and the general public
such united efforts as will secure for all children the highest
advantages in mental, social, and physical education.
Section 2: The objectives of the PTO are promoted
through an educational program directed towards parents, teachers
and the general public. They are developed through conferences,
committees, projects and programs. They are governed and qualified
by the basic policies set
forth in ARTICLE III.
In pursuance of these purposes it shall do all things
necessary, proper and consistent with maintaining tax exempt status
under section 501(c)(3).
ARTICLE III: Basic Policies
The following are the basic policies of this PTO:
The PTO shall be noncommercial, nonsectarian and
nonpartisan.
The name of the PTO or names of any members in their
official capacities shall not be used in any connection with a
commercial concern or with any partisan or sectarian interest
or for any purpose not related to promotion of the objectives
of the PTO.
The PTO shall not - directly or indirectly - participate
or intervene (in any way, including the publishing or distributing
of statements) in any political campaign on behalf of, or in opposition
to, any candidate for public office.
The PTO shall work with the schools to provide quality education
for all children and youth, recognizing that the legal responsibility
to make decisions has been delegated by the people to the School
Committee and the Superintendent.
The PTO may cooperate with other organizations and agencies concerned
with child welfare, but persons representing the PTO in such matters
shall make no commitments that bind the organization.
In the event of the dissolution of the PTO, its
assets shall be distributed to other non-profit organizations
according to the discretion of the Executive Board.
ARTICLE IV: Membership and Dues
Section 1. Membership in the PTO shall be made available
to all parents and faculty of the Pine Glen School.
Section 2. The PTO shall conduct an annual enrollment
of members, but persons may be admitted to membership at any time.
Section 3. Each family of the organization shall
pay annual dues to the PTO in an amount to be determined.
Section 4. PTO meetings are open to all parents
and teachers. Only members of the PTO shall be eligible to vote
at PTO business meetings, or to serve in any of its elective or
appointive positions.
Additionally, only one vote per family will be counted.
ARTICLE V: Officers and their Election
Section 1. Each officer of the PTO shall be a member
of the PTO.
Section 2. Officers and their election:
The Executive Board of this PTO shall consist of
two Co-Presidents, First Vice-President, who shall always be the
school principal or assistant principal, Second Vice-President,
Secretary and Treasurer.
No-one shall be eligible to hold an office until they have been
an active and participating member of a PTO committee for one
year or by a majority vote of the PTO Executive Board.
Officers shall be elected by ballot at the May PTO
meeting. However, if there is but one nominee for any office,
election for that office may be by a voice vote.
Officers shall assume their official duties following
the close of the meeting in May and shall serve for a term of
one year.
Section 3. Nominations
Members interested in serving on the board should submit their
interest via the PTO Candidate for nomination form. All candidate
names will be presented at the April meeting and listed in the
April minutes. If there are no nominations for a position, nominations
for that position will be accepted at the May meeting. Voting
will take place at the May meeting.
Only those persons who have signified their consent
to serve if elected shall be nominated for or elected to such
office.
Section 4. Vacancies
A vacancy occurring in any office shall be filled
for the unexpired term by notification of such vacancy and nominations
requested for a vote at the next PTO meeting and elected by a
majority vote of members present at this meeting, notice of such
election having been given. In case a vacancy occurs in the office
of the co presidents, the remaining president will serve for the
remainder of the term.
ARTICLE VI: Duties of Officers
Section 1:
The co-presidents shall preside at all meetings of the PTO and
of the Executive Board; shall perform such other duties as may
be prescribed in these bylaws or assigned to him or her by the
PTO or by the Executive Board; shall be a member ex officio of
all committees, except
the nominating committee; and shall coordinate the work of the
officers and committees of the PTO. At least one Co-President
shall serve on the BPTO board of Directors.
Section 2: First Vice-President shall serve in an
advisory and liaison capacity.
Section 3. The Second Vice-President shall act as
an aide to the presidents and shall perform the duties of the
presidents in the absence or inability of one of those officers
to act.
Section 4. The Secretary shall record the minutes
of all meetings of the PTO and of the executive committee, shall
write a summary of the PTO minutes for publication shall have
a current copy of the bylaws, and shall perform such other duties
as may be delegated.
Section 5. The Treasurer shall have custody of all
of the funds of the PTO, shall keep a full and accurate record
of receipts and expenditures, and in accordance with the budget
adopted by the PTO, shall make disbursements as authorized by
the co-presidents and Executive Board. Checks or vouchers shall
be signed by the treasurer. The treasurer shall present a financial
statement at every meeting of the PTO and at other times when
requested by the Executive Board, and shall make a full report
at the meeting at which new officers officially assume their duties.
Recommendation of an audit may be requested by the co-presidents
or Executive Board periodically. The treasurer shall maintain
and provide necessary information which may be required to maintain
tax-exempt status under 501 (c) 3.
Section 6. All officers shall perform the duties
outlined in Section 7 below and detailed in the attachment to
these bylaws titled "Pine Glen PTO Executive Board Job Descriptions"
**; and those assigned from time to time. Upon the expiration
of the term of office or in case of
resignation, each officer shall turn over to the co-presidents,
without delay, all records, books, and other materials pertaining
to the office, and shall return to the treasurer, without delay,
all funds pertaining to the office.
Section 7. Removal or Suspension from Office: In the event that
an officer of the PTO has demonstrated an action(s) in violation
of the Pine Glen PTO Bylaws, or state/federal laws, an emergency
meeting of the remaining officers shall be held to determine appropriate
action. Results of such action shall be made public at the following
monthly meeting.
ARTICLE VII: Executive Board
Section 1: The Executive Board shall consist of
the officers of the PTO, and the Principal or Assistant Principal
of the school.
Section 2: The duties of the Executive Board shall
be:
to transact necessary business in the intervals
between organization
meetings and such other business as may be referred to it by the
PTO;
to create standing and special committees;
to approve the plans of work of the standing committees;
to present a report at the regular meetings of the
PTO, and
to approve routine bills within the limits of the
budget.
to file necessary paperwork to maintain tax-exempt
status and membership with BPTO
Section 3: Special meetings of the Executive Board
may be called by the co-presidents or by a majority of the members
of the committee. Decisions made at Executive Board meetings shall
require four officers to constitute a quorum.
Section 4. Resignations
An officer on the executive board has the right
to resign from their position at any time during their term. Written
notice of resignation shall be provided to the other executive
board members via e-mail or hard copy letter. The resignation
and vacancy shall be announced at the next scheduled PTO meeting
and such vacancy will be filled as described in Article V section
4.
Section 5: All elected officers of the Pine Glen
PTO shall agree and abide by the “Hold Harmless Agreement”
of the BPTO/School Committee/Town of Burlington, accepted in February
2008 (see attachment 2).
ARTICLE VIII: Meetings
Section 1. Meetings shall be held during the year
on the first Thursday of each of the following months: September,
October, November, January, February, March, April, and May; unless
determined otherwise by the PTO Executive Board. Four Officers
of the Executive Board shall constitute a quorum.
Section 2: Meeting dates shall be determined at
the beginning of the school year and reported in the school bulletin,
and calendar. Reminder notices shall be placed in the school bulletin
the week before each meeting.
Section 3. Special meetings of the PTO may be called
by the co-presidents or by a majority of the Executive Board,
five days notice having been given.
Section 4. The election meeting shall be held in
May.
Section 5. Teacher or Committee Requests for Funds
need to be submitted, in writing, one week prior to the scheduled
meeting on the designated form. This form shall be available in
the school office. The person (s) requesting the funds should
be present to answer questions, if possible. Voting on such funds
shall follow Robert's Rules of Order Newly Revised and the guidelines
set forth in these bylaws. (Article IV, Section 4) All requests
for funds which are not being drawn from a pre-defined and documented
budget, shall be brought forward at a PTO meeting and voted on
at said meeting. Funds requested as emergency business shall be
limited to $200 and shall be approved by a unanimous vote of the
officers transacting the emergency business.
ARTICLE IX: Committees
Section 1: Only members of the PTO shall be eligible to serve
in any elective or appointee positions.
Section 2: The Executive Board may create such standing
committees as it may deem necessary to promote the objectives
and carry on the work of the PTO.
Section 3: The standing committees and their duties
are (see attached list).**
Section 4: The authority to form special committees
and appoint their members rests with the Executive Board.
Section 5: The co-presidents shall be members ex
officio of all committees.
Section 6: No committee work shall be undertaken
without the consent of the Executive Board. No notices or correspondence
may be sent out without the approval of the Principal and Co-presidents.
ARTICLE X: Fiscal Year
Section 1: The fiscal year of the PTO shall begin July 1 and end
June 30 each year.
Section 2: The Treasurer's term of office shall
run concurrently with the fiscal year.
ARTICLE XI: Parliamentary Authority
Robert's Rules of Order Newly Revised shall govern the PTO in
all cases in which they are applicable and in which they are not
in conflict with these bylaws.
ARTICLE XII: Amendments
Section 1. These bylaws may be amended at a special meeting of
the PTO by a two-thirds vote of the members present and voting,
provided that notice of the proposed amendment shall have been
given at least thirty days prior to the meeting at which the amendment
is voted upon.
Section 2. A committee may be appointed to submit
a revised set of bylaws as a substitute for existing bylaws only
by a majority vote at a meeting of the PTO, or by a two-thirds
vote of the Executive Board. The requirements for adoption of
a revised set of bylaws shall be the same as in the case of amendment.
ARTICLE XIII COMPLIANCE WITH INTERNAL REVENUE CODE
Section 1. Notwithstanding any other provision of these Articles,
the PG PTO, under the parent group of the BPTO, is organized exclusively
for one or more of the purposes specified in section 501(c)(3)
of the Internal Revenue Code of 1986 (“IRC”), as amended,
and shall not carry on any activities not permitted for an organization
exempt from Federal income tax under IRC Section 501 (c)(3) or
corresponding provisions of any subsequent Federal tax law.
Section 2. No part of the net earnings of the PG
PTO shall inure to the benefit of any Member or officer of the
PTO Council, or any private individual (except that reasonable
compensation be paid for services rendered to or for the PTO Council),
and no Member or officer of the PG PTO, nor any private individual,
shall be entitled to share in the distribution of the PG PTO’s
assets upon its dissolution.
Section 3. No substantial part of the activities
of the PG PTO shall be carrying on propaganda, or otherwise attempting
to influence legislation (except as otherwise provided in IRC
Section 501(h)).
Section 4. The PG PTO shall not participate in,
or intervene in (including the publishing or distributing of statements),
any political campaign on behalf of (or in opposition to) any
candidate for public office.
Section 5. In the event of dissolution, all of the
remaining assets and property of the PG PTO shall, after paying
or adequately providing for the debts and obligations thereof,
be distributed to another charitable organization, foundation,
or non-profit fund exempt from Federal tax under IRC Section 501(c)(3),
or corresponding provisions of any subsequent Federal tax law.
Section 6. “No funds collected, raised, controlled,
or owned by the PG PTO shall be considered assets of the BPTO,
and the BPTO shall have no control over the use or distribution
of such funds.”
Dated: February 24, 2006
Adopted March 2, 2006
Amended and Accepted October 5, 2006
Amended and Accepted March 6, 2008
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